Reimbursement for pickup use HELP!!!!

Lonestar '06 · 08-27-2008, 08:19 PM

Not sure if this is considered urgent.

PLEASE HELP

I am trying to find out what is fair to me and my bosses. I now have 120,000 (hard farm miles) on my pickup and they have been paying for fuel. I am guessing 40,000 are personal miles. Within the last 6 months they started giving me a 300 dollar a month reimbursement. I still owe 19000 and at this rate it will be worn out by the time I get it payed off. They helped with some repairs also. They want to make my payments until the end of the year and then get me a work pickup. I would have to drive personal vehicle to the barn then get in work truck, which most guys around here let you drive it home in case you have to check a sprinkler in the middle of the night. Farms are at least 30 miles from home. PLEASE HELP

__________________
'06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

1000EE-Monarch · 08-27-2008, 09:01 PM

If you're getting $0.41 per mile you're getting screwed as much as most people are. Any less is an insult. Any more and you'll have to pay income tax on the differance.

The fuel to run the truck costs, say, $0.24/mi. The $0.41/mi thing is assuming you pay your own fuel.

If they're paying for fuel and giving you $300/month, and you are running 80K in two years, that's 40K/year, 3333 miles per month, or $1366 per month, minus $800 for fuel, equals $566. So you're getting $266 per month UNDER what you should be getting according to the IRS.

You're getting screwed. You should ask for AT LEAST $0.41 per mile and pay for your own fuel. You'll be getting more than you are now. And the $0.41 mile price is for little economy cars, a pickup truck is worth more IMHO.

I've had this discussion with my employer and co-workers many times. It's a sore subject. I think $0.60 per mile would be more fair, but....

Anothe thing is my employer refuses to consider a truck pulling a trailer as two separate vehicles EACH worth the per-mile reimbursement. So I refuse to haul stuff on my trailer for them. I just make four trips with the truck instead of one with the truck and gooseneck.

__________________
Alex K.
'01 3500 QC 4x4 NV5600 HO 245HP-stock for now. BHAF, no silencer ring.
WANTED: '98 12v 3500 QC 4x4 5spd 3.55 gears

alramr · 08-28-2008, 06:16 PM

I refuse to use my personal vehicle for company use. They pay me the IRS rate and charge our clients more than the IRS rate and keep it. Total BS. Employers have the attitude today "What is mine is mine and what is yours is mine." What is next - my house?

My advice - have them provide a company truck. If they do and you take it home, then leave it until the next morning (do not take advantage of the situation). If you use your truck, then you have every right to ask what you think is appropriate. Be honest and do not hesitate to be assertative, since this affects you financially. 60 cents sounds appropriate as mentioned (well thought out) above.

__________________
05 - Bighorn Edition, QC, auto 4x4, muffler delete, katzkin leater seats, vinyl flooring, harley davidson backup lights, 2nd gen intake, and custom AFE - Powerstroke intake. 315/70/17 tires on factory alloys.

Lonestar '06 · 08-28-2008, 07:22 PM

Thank ya'll for the help.
Does it matter that it is for farm use or does the irs rate apply to all business

__________________
'06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

Lonestar '06 · 08-31-2008, 08:58 PM

Figured it up and should be aroung $18,000. Does the farm use miles count the same as other business miles

__________________
'06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

**nick03** · 08-31-2008, 09:23 PM

yes they are the same

__________________
07 Dodge 3500 6.7 6spd Manual, Inferno Red, ProComps Extreme AT 305-65-17, AFE intake w/ torque tube. MP-8 & Edge Juice W/ Attitude! Valair New12.25" 3400# Dual Disk Ceramic/Ceramic on stock Hydro's, 10 months old w/29,500+miles. A big thank you to John at Holland Court Diesel & Dan at Valair

!

clc · 09-01-2008, 04:01 AM

You should also examine your insurance policy. You may not be covered on your personal policy while you are enbaged in commercial use of your truck.

The $0.41 is an old number. It is now $0.585.

GSA - Privately Owned Vehicle (POV) Mileage Reimbursement Rates

__________________
96 3500 4WD, 47RE, gauges; 97 3500 4WD 47RE, gauges; 97 3500 2WD 5-spd; all club cab. 98.5 2500 2WD SB, 5-spd, gauges, quad cab

Lonestar '06 · 09-01-2008, 06:55 AM

thanks again

__________________
'06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

***Shup1*** · 09-01-2008, 07:57 AM

If they pay your fuel and repairs or give you a allowance you may need to contact your tax person for what can and can not be deducted, if you screw up and get audited you will have them in your business for years (it took me 5 years to get them out of my taxes after my wife screwed up on mileage)....As for mileage it is $.585 as of July 01 2008, prior was $.505 / mile.

__________________
2006 Dodge 2500 2WD SLT Mega Cab - Amsoil 15W40 - WIX 57620 - Amsoil BP100 bypass -Amsoil air filter - Superchips 3803 - Cool Hose - CFM + intake - Alpine W205 w/Blackbird Nav - PAC TR-7 - used vizulogic headrest monitors - used factory alloy rims - used factory step bars - I feel used!

1000EE-Monarch · 09-01-2008, 09:43 AM

Darn it, my employer has been pulling the wool over my eyes with the 41 cent a mile number. I found another web site that confirms the 58.5 cent figure:

IRS Announces 2008 Standard Mileage Rates; Rate for Business Miles Set at 50.5 Cents per Mile

Thanks guys, I'm gonna talk to my boss about this....

__________________
Alex K.
'01 3500 QC 4x4 NV5600 HO 245HP-stock for now. BHAF, no silencer ring.
WANTED: '98 12v 3500 QC 4x4 5spd 3.55 gears

1000EE-Monarch · 09-01-2008, 09:46 AM

Oops I posted the wrong link above. That's an old link, the one I meant to post is:

Standard Mileage Rate Increases July 1

__________________
Alex K.
'01 3500 QC 4x4 NV5600 HO 245HP-stock for now. BHAF, no silencer ring.
WANTED: '98 12v 3500 QC 4x4 5spd 3.55 gears

08-27-2008, 08:19 PM	#1 (permalink)
Lonestar '06 Cummins Fanatic Join Date: May 2006 Location: Vega, Texas Posts: 182 Lonestar '06's Truck Pics	Reimbursement for pickup use HELP!!!! Not sure if this is considered urgent. PLEASE HELP I am trying to find out what is fair to me and my bosses. I now have 120,000 (hard farm miles) on my pickup and they have been paying for fuel. I am guessing 40,000 are personal miles. Within the last 6 months they started giving me a 300 dollar a month reimbursement. I still owe 19000 and at this rate it will be worn out by the time I get it payed off. They helped with some repairs also. They want to make my payments until the end of the year and then get me a work pickup. I would have to drive personal vehicle to the barn then get in work truck, which most guys around here let you drive it home in case you have to check a sprinkler in the middle of the night. Farms are at least 30 miles from home. PLEASE HELP __________________ '06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

08-31-2008, 09:23 PM	#6 (permalink)
nick03 Holland Court Diesel Join Date: Mar 2008 Location: Lakewood,CO Posts: 1,071 nick03's Truck Pics	yes they are the same __________________ 07 Dodge 3500 6.7 6spd Manual, Inferno Red, ProComps Extreme AT 305-65-17, AFE intake w/ torque tube. MP-8 & Edge Juice W/ Attitude! Valair New12.25" 3400# Dual Disk Ceramic/Ceramic on stock Hydro's, 10 months old w/29,500+miles. A big thank you to John at Holland Court Diesel & Dan at Valair!

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08-27-2008, 09:01 PM	#2 (permalink)
1000EE-Monarch Cummins Enthusiast Join Date: Jun 2008 Location: CA SF Bay Area Posts: 205 1000EE-Monarch's Truck Pics	If you're getting $0.41 per mile you're getting screwed as much as most people are. Any less is an insult. Any more and you'll have to pay income tax on the differance. The fuel to run the truck costs, say, $0.24/mi. The $0.41/mi thing is assuming you pay your own fuel. If they're paying for fuel and giving you $300/month, and you are running 80K in two years, that's 40K/year, 3333 miles per month, or $1366 per month, minus $800 for fuel, equals $566. So you're getting $266 per month UNDER what you should be getting according to the IRS. You're getting screwed. You should ask for AT LEAST $0.41 per mile and pay for your own fuel. You'll be getting more than you are now. And the $0.41 mile price is for little economy cars, a pickup truck is worth more IMHO. I've had this discussion with my employer and co-workers many times. It's a sore subject. I think $0.60 per mile would be more fair, but.... Anothe thing is my employer refuses to consider a truck pulling a trailer as two separate vehicles EACH worth the per-mile reimbursement. So I refuse to haul stuff on my trailer for them. I just make four trips with the truck instead of one with the truck and gooseneck. __________________ Alex K. '01 3500 QC 4x4 NV5600 HO 245HP-stock for now. BHAF, no silencer ring. WANTED: '98 12v 3500 QC 4x4 5spd 3.55 gears

08-28-2008, 06:16 PM	#3 (permalink)
alramr Cummins Fanatic Join Date: Jan 2008 Location: Bartelso, IL Posts: 131 alramr's Truck Pics	I refuse to use my personal vehicle for company use. They pay me the IRS rate and charge our clients more than the IRS rate and keep it. Total BS. Employers have the attitude today "What is mine is mine and what is yours is mine." What is next - my house? My advice - have them provide a company truck. If they do and you take it home, then leave it until the next morning (do not take advantage of the situation). If you use your truck, then you have every right to ask what you think is appropriate. Be honest and do not hesitate to be assertative, since this affects you financially. 60 cents sounds appropriate as mentioned (well thought out) above. __________________ 05 - Bighorn Edition, QC, auto 4x4, muffler delete, katzkin leater seats, vinyl flooring, harley davidson backup lights, 2nd gen intake, and custom AFE - Powerstroke intake. 315/70/17 tires on factory alloys.

08-28-2008, 07:22 PM	#4 (permalink)
Lonestar '06 Cummins Fanatic Join Date: May 2006 Location: Vega, Texas Posts: 182 Lonestar '06's Truck Pics	Thank ya'll for the help. Does it matter that it is for farm use or does the irs rate apply to all business __________________ '06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

08-31-2008, 08:58 PM	#5 (permalink)
Lonestar '06 Cummins Fanatic Join Date: May 2006 Location: Vega, Texas Posts: 182 Lonestar '06's Truck Pics	Figured it up and should be aroung $18,000. Does the farm use miles count the same as other business miles __________________ '06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

09-01-2008, 04:01 AM	#7 (permalink)
clc Cummins Enthusiast Join Date: Feb 2008 Posts: 255 clc's Truck Pics	You should also examine your insurance policy. You may not be covered on your personal policy while you are enbaged in commercial use of your truck. The $0.41 is an old number. It is now $0.585. GSA - Privately Owned Vehicle (POV) Mileage Reimbursement Rates __________________ 96 3500 4WD, 47RE, gauges; 97 3500 4WD 47RE, gauges; 97 3500 2WD 5-spd; all club cab. 98.5 2500 2WD SB, 5-spd, gauges, quad cab

09-01-2008, 06:55 AM	#8 (permalink)
Lonestar '06 Cummins Fanatic Join Date: May 2006 Location: Vega, Texas Posts: 182 Lonestar '06's Truck Pics	thanks again __________________ '06 2500 to 3500 drw Quad Cab Longbed 4x4 48RE, Autometer Phantom (Pyro, Boost, Trans Temp) Ranch Hand front replacement, Bell Trailerplex steps J and I flatbed, Silencer ring MIA, 2in leveling kit, 2inch rear spacer factory dually wheels Bullydog Tripledog

09-01-2008, 07:57 AM	#9 (permalink)
*Shup1* Cummins Fanatic Join Date: Dec 2007 Location: Apollo Beach (before it was rich) Florida Posts: 174 Shup1's Truck Pics	If they pay your fuel and repairs or give you a allowance you may need to contact your tax person for what can and can not be deducted, if you screw up and get audited you will have them in your business for years (it took me 5 years to get them out of my taxes after my wife screwed up on mileage)....As for mileage it is $.585 as of July 01 2008, prior was $.505 / mile. __________________ 2006 Dodge 2500 2WD SLT Mega Cab - Amsoil 15W40 - WIX 57620 - Amsoil BP100 bypass -Amsoil air filter - Superchips 3803 - Cool Hose - CFM + intake - Alpine W205 w/Blackbird Nav - PAC TR-7 - used vizulogic headrest monitors - used factory alloy rims - used factory step bars - I feel used!

09-01-2008, 09:43 AM	#10 (permalink)
1000EE-Monarch Cummins Enthusiast Join Date: Jun 2008 Location: CA SF Bay Area Posts: 205 1000EE-Monarch's Truck Pics	Darn it, my employer has been pulling the wool over my eyes with the 41 cent a mile number. I found another web site that confirms the 58.5 cent figure: IRS Announces 2008 Standard Mileage Rates; Rate for Business Miles Set at 50.5 Cents per Mile Thanks guys, I'm gonna talk to my boss about this.... __________________ Alex K. '01 3500 QC 4x4 NV5600 HO 245HP-stock for now. BHAF, no silencer ring. WANTED: '98 12v 3500 QC 4x4 5spd 3.55 gears

09-01-2008, 09:46 AM	#11 (permalink)
1000EE-Monarch Cummins Enthusiast Join Date: Jun 2008 Location: CA SF Bay Area Posts: 205 1000EE-Monarch's Truck Pics	Oops I posted the wrong link above. That's an old link, the one I meant to post is: Standard Mileage Rate Increases July 1 __________________ Alex K. '01 3500 QC 4x4 NV5600 HO 245HP-stock for now. BHAF, no silencer ring. WANTED: '98 12v 3500 QC 4x4 5spd 3.55 gears